فرص عمل personal assistant - مساعد شخصي-مديرة مكتب - التجمع الخامس - القاهرة

1.     Calendar and Schedule Management:
·      Manage the owner’s calendar and daily schedule, ensuring that all appointments, meetings, and events are planned efficiently.
·      Schedule and confirm meetings, business travel arrangements, and appointments, adjusting the calendar as needed.
·      Prioritize the owner’s time, ensuring that urgent matters are attended to promptly.

2.     Communication and Correspondence:
·      Handle phone calls, emails, and other forms of communication on behalf of the owner.
·      Screen and direct communications appropriately, ensuring that the owner is kept informed of essential matters.
·      Draft, proofread, and send correspondence as directed by the owner.

3.     Travel Coordination:
·      Organize and coordinate all business travel, including flight bookings, hotel accommodations, ground transportation, and itineraries.
·      Ensure that travel arrangements are made well in advance and meet the owner's preferences.

4.     Meeting Preparation:
·      Prepare agendas for meetings and ensure the owner has all necessary materials.
·      Take meeting minutes and summarize key points and action items.
·      Arrange for refreshments, technology setups, and any other logistical aspects related to meetings.

5.     Confidentiality and Discretion:
·      Handle confidential information with the utmost discretion and professionalism.
·      Ensure that all business and personal matters are kept private and secure.

6.     Project Management:
·      Assist with managing ongoing projects, tracking deadlines, and following up on progress.
·      Coordinate tasks between different departments or external stakeholders to ensure smooth execution of the company owner’s priorities.

7.     Document Management:
·      Organize and maintain files, records, and documents, ensuring easy access to information when required.
·      Oversee the creation and management of reports, presentations, and other business documentation.

8.     Personal Assistance:
·      Manage personal appointments and errands, ensuring that the owner's personal affairs are handled seamlessly.
·      Assist in the preparation of personal events or gatherings, such as family functions or private engagements.

9.     Miscellaneous Tasks:
·      Handle ad-hoc duties and requests as directed by the owner.
·      Perform research, data collection, and preparation of materials for decision-making.

Requirements:
·      Proven work experience as a Personal assistant.
·      Knowledge of office management system and procedures.
·      MS office and English proficiency.
·      Outstanding organizational and time management skills.
·      Up-to date with latest office gadgets and applications.
·      Ability to multitask and prioritize daily workload.
·      Excellent verbal and written communication skills.
·      High degree in business administration or a related field may be preferred.

- 3-‎6 سنوات خبرة

- مؤهل عالي

- اعمال ادارية