The position’s key responsibilities include, but are not limited to
Information system
Ensure that information system run smoothly
Visitors management
Set up procedures and policies for visitor
Organize to ensure that all procedures are conducted
Records system
Maintain the general filing system and file all correspondence
Meetings
Making plan and preparation of meetings, conferences and conference
telephone calls
Make preparations for meetings
Office instruments
Maintain an adequate inventory of office supplies
Monitor the use of supplies and equipment
Coordinate the repair and maintenance of office equipment
Primary liaison with the landlord and other service providers (internet, phone, car service, etc.)
Maintain computer and internet system
Budget Procedures
Provide department leaders with a budget worksheet including previous year figures
Consolidate figures for a final budget and publish proposed next year’s budget in the present year’s Annual Report
Prepare and submit proposed budget for approval for Office Income and Expense
Office Equipment and Supplies
Oversee daily and weekly maintenance of office machines
Assure follow through on maintenance agreements or contracts
Inventory and order office materials
Personnel Records
Keep records of employees’ sick days, overtime, and vacation days in accordance with Personnel Committee policies and Egyptian Labors laws
Create a file for each individual employee which should include any information relating to that employee from the first day of employment
Communication
Sort and distribute mail daily
Assure that oral communication (both in person and by phone) is relayed to appropriate staff person
Assure requested announcements and information to be communicated to company membership, committee members etc. is followed through
Business Trips arrangement
Deal with Travel Agencies, Airlines Companies for business trips abroad
Arrangement & co-ordination of visits to the office as well as to the customers’ facilities. This includes; hotel booking, airport pickup, meetings schedule preparation and assistance
The successful candidate should at least have the following skills
University degree (any subject)
Previous experience (not less than 10 years) in office management
in this field in a similar previous reputable small to medium Size Company
Self motivated
The ability to multitask
Ability to work under pressure
very good command of the English language (written and spoken). Additional language is an advantage
Organization and time management skills
Problem-solving skills
Initiatives maker
Can work alone and/or as part of a team
Presentable
working hours from 9 AM to 5 PM
Day off Friday
- 10-15 سنة خبرة
- مؤهل عالي
- اعمال ادارية
