فرص عمل سكرتيرة تنفيذية - Executive Secretary Administrator - الابراهيمية - الاسكندرية

تقدم للوظيفة جارى التقديم
  • 12 متقدمين
  • 10 تم مشاهدتهم
  • 0 مناسبين
  • 0 مرفوضين

متطلبات الوظيفة

  • مستوي الخبرة

    خبرة متوسطة

  • سنين الخبرة

    5-‎10 سنوات خبرة

  • الجنس المطلوب

    أنثى

  • اللغة الانجليزية

    جيد جدا

  • السن المطلوب

    27 - 37 سنة

  • الحاسب الآلي

    جيد جدا

  • المؤهل المطلوب

    مؤهل عالي

  • مايكروسوفت أوفيس

    جيد جدا

الراتب ونوع العمل

  • الراتب الأساسي

    قابل للتفاوض

  • نوع الوظيفة

    يوم كامل

مميزات الوظيفة

  • يُحتسب الوقت الإضافي
  • تأمينات صحية
  • تأمينات اجتماعية

تفاصيل الوظيفة

:Experience Needed
  • More than 5 years
:Career Level
  • Experienced (Non-Manager)
:Skills And Tools
  • Administration
  • Office management
  • Executive Assistant
:Job Description
- Provide high-level administrative support to the Chairman by managing daily operations, facilitating communication, and ensuring the efficient execution of tasks.
- This role involves coordinating schedules, preparing reports, handling confidential information, and acting as a liaison between the Chairman and internal/external stakeholders.
- The Executive Secretary ensures that the Chairman's time is effectively managed, enabling them to focus on strategic initiatives and leadership responsibilities:

:Calendar Management
  • Organize and manage the Chairman's calendar, scheduling meetings, appointments, and events, ensuring there are no conflicts and that time is optimized effectively.
  • Coordinate and prioritize meeting requests, and prepare the Chairman with necessary materials in advance.
:Communication Facilitation
  • Act as the primary point of contact for the Chairman, handling incoming and outgoing communications, including emails, phone calls, and correspondence.
  • Screen and prioritize communications, redirecting them as appropriate and ensuring the Chairman is informed of urgent matters.
:Meeting Coordination
  • Organize and coordinate meetings, including preparing agendas, distributing relevant documents, and taking minutes.
  • Ensure follow-up on action items from meetings, keeping track of deadlines and progress.
:Travel Arrangements
  • Arrange domestic and international travel for the Chairman, including booking flights, accommodations, and ground transportation.
  • Prepare detailed travel itineraries and manage any changes or issues that arise during travel.
:Document Preparation and Management
  • Prepare, proofread, and edit reports, presentations, speeches, and other documents for the Chairman.
  • Maintain and organize both digital and physical files, ensuring that all important documents are easily accessible.
:Confidential Information Handling
  • Manage confidential and sensitive information with the utmost discretion and integrity.
  • Ensure that all sensitive documents and communications are securely handled and stored.
:Liaison Role
  • Act as a liaison between the Chairman and other executives, employees, clients, and external stakeholders, fostering clear and efficient communication.
  • Represent the Chairman in meetings or events when necessary.
:Project Support
  • Assist the Chairman in managing special projects, including conducting research, preparing reports, and coordinating with other departments.
  • Track project progress and provide regular updates to the Chairman.
:Event Coordination
  • Plan and coordinate company events, meetings, and conferences, handling all logistics and ensuring smooth execution.
  • Liaise with vendors, venues, and participants to ensure all aspects of events are managed effectively.
:Office Management
  • Oversee the day-to-day operations of the Chairman's office, including maintaining supplies, equipment, and ensuring a professional and organized environment.
  • Handle administrative tasks such as expense reports, reimbursements, and invoice processing.
:Decision Support
  • Provide the Chairman with accurate and timely information to support decision-making processes.
  • Assist in gathering and analyzing data for strategic initiatives and company performance reviews.
:Relationship Management
  • Maintain positive relationships with key stakeholders, including board members, clients, and business partners.
  • Facilitate the Chairman's networking efforts by managing contacts and scheduling meetings.
:Time Management
  • Ensure that the Chairman’s time is managed effectively, balancing strategic initiatives with operational demands.
  • Anticipate needs and prepare in advance to ensure smooth daily operations.
Problem-Solving
  • Address and resolve any issues or challenges that arise in the Chairman’s schedule or workflow.
  • Provide proactive solutions to potential administrative or operational obstacles.
:Support in Decision-Making
  • Provide the Chairman with all necessary information and data to facilitate informed decision-making.

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